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This system is designed for use in Retail Service Departments or with Fleets Operators using an Internal Workshop. It provides a Service Reception booking facility, Workshop Control, and Costing and Invoicing facilities. Parts from Internal Stock, Internal Labour and/or Externally Ordered Sources are all supported ensuring nothing is missed when invoicing.

Whether used as Retail or Internal Workshop, both versions can be integrated to Parts Stock Control to provide a single operational solution.

Internal Workshop optionally produces defect reports and job sheets.

Visual, time based displays are used to monitor Work in Progress. These prompt automatically when actions are overdue, providing a better service to your customer.

Purchase order processing allows a purchase to be estimated and recorded from the time of order to the receipt of the invoice, and on final approval. The system will batch post to the vehicles Service History and Purchase ledger. This process control prevents duplication of effort and payment.

Purchase invoices may be broken down and held against vehicles with any level of detail, as cost and comment, or cost and VMRS code. Both methods hold reason for repair, date of repair and invoice dates.

Invoicing of completed work scans both parts and order functions for outstanding orders not booked to the job this prevents chargeable items being missed.

Each invoice item can be marked as: Chargeable, Warranty, Internal Cost or Third Party Charge. The system then splits the job and generates an invoice for each type.

All job sheet items are copied to the vehicles Service History file. The costs are recorded against each item as a cost (for Internal Workshop or Internal Group/Company Sales) or at the selling price (for Retail Workshop sales).

Invoicing may be integrated to the Sales and Nominal Ledgers and is related automatically to provide Nominal analysis.

The system will automatically produce Service Letters to the current users.

Full reporting for service, MOT, tachograph calibration, and RFL due.

Vehicle Condition or Damage files are designed to manage the estimation, repair and invoicing of damage and contain:

            Vehicle details

            Damage details

            Customer details

            Insurance company details

            Repair estimate

            Damage repaired invoice and payment

Comprehensive Vehicle Maintenance Records. Facilities include the display of Maintenance Details:

            Last Service Date, Distance and Type,

            Next Service Date, Distance and Type,

            Next Service Maintenance intervals Time and Distance,

            MOT Expiry Date,

            RFL Expiry Date,

            RFL Period,

            RFL Amount,

            Next HGV Safety Inspection Date,

            Next Tachograph Calibration Date, number of replacements and cumulative distance,

            Next Speed Limiter Calibration Date,

            plus 5 fields of users description for date, distance or free format (for the maintenance of Fridges, Truck Loader etc.)

            Free format repair history descriptions or VMRS repair descriptions.

Display of Vehicle Specification:

            Vehicle Make/Model, Group, Description and Colour,

            Fleet Number,

            Weights: Gross, Unladen and Payload,

            Dimensions: Body, Overall, and Apertures

            Chassis Number,

            Engine Number,

            Suspension,

            Key Numbers,

            Radio Codes,

            Fuel Tank number and sizes,

            Ancillary Files eg. Tow-bars, pallet truck, rotating beacons etc.,

            Warranty Expiry Date,

            Tyre log make, size, position and description. 

Our labour file maintains either manufacture standard times or each mechanic by name. This enables an auditable record of individual mechanics performance.

Purchasing is monitored and controlled with a unique Purchase Order record. This is converted to a purchase invoice as the document is received and posted automatically to the purchase ledger after approval. This process control prevents duplication of effort and payment.

The vehicle history master file is a single file containing all vehicles as:

            Own fleet,

            Contract Hire,

            Third party Contract Maintenance,

            Third party Account, and Casual or Passing Trade,

            Enabling all forms of vehicle business to be conducted.

The service letter production feature provides an opportunity to provide a complete service to your customers and prompt for continuous sales.

Full reporting facilities.  

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Telephone: 0121 414 0617  fax: 0121 415 5576

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