Vehicle Rental "Front-end" vehicle rental module for rental desk and central rental operations. Display the fleet at a glance with Diary Display and optional Fleet Maintenance overlay.

Rentals and contracts are constructed from information stored: Customer accounts, drivers records, rates, vehicle groups, and damage records.

Hire rate calculation methods are fixed as default to the company's charging policy.

Types of charge methods supported:

             Unlimited 1,2,3,4,5, and 6 Daily rates, Weekly, Special Weekend, and 4 Weekly

            4 hour and over night

            12 month Seasonal

            13 x 4 weekly sliding scale

            Special weekend

            Contract Hire Monthly

            Time and Mileage (Miles or Kilometres) rates as above

            Free mileage breaks

            Inclusive mileage breaks

            Combinations of above

            Insurance / Collision Damage Waiver daily and weekly.

            Maintenance Inclusions/Exclusions

Rental functions include:

            Hire Booking

            Vehicle Collection

            Vehicle Return

            Extension

            Vehicle Exchange

            Workshop booking/cancellation

            Transfers to another depot, workshop, unavailable or fleet maintenance control.

Self Drive Rental enquiry is designed to quickly respond to customer requests. Typically: "Have you got a vehicle for particular date and how much?"

Automatic sort and optimisation of all vehicle bookings and movements during Hire Enquiry, Booking, Collection, Return and vehicle Booking/Transfer to workshop. This ensures the correct availability information is past to your customer and provides maximum fleet utilisation.

Quotations may be recorded to provide a record of turndown or missed business.

Self Drive Rental payment methods include Account, Cash, Credit card and Cheque.

Cash, Credit card and Cheque payments are recorded on a cash control log against the Rental Depot, RA and Operators login name. This includes entries for petty cash, banking and adjustments, thus providing complete cash control per depot.

Special rates or discount structures may be recorded against customers and automatically applied for agreed vehicle groups, so maintaining continuity of price across rentals.

Using our integrated ledgers, customer account credit limit and stopped account checks are performed on Hire Booking, Collection and Exchange. This prevents hires in poor credit situations.

Detailed sales analysis including breakdowns of rental revenue analysis as own and hirers insurance, long term and short term insurance, and own and sub-let vehicles.

Agreement and receipt content and layout are created to the users design using a word processor text editor. Variations of the agreement are available for vehicle Collection (Customer own or house insurance), Return, and Damage/Repair agreement during the hire. Collection and Exchange may also include a Vehicle Condition Agreement, printing details recorded in the damage file.

Invoicing maybe performed at the point of sale (during collection, or on the return of the vehicle), or batch processed as a centralised function produced at any time.

Optional Driver Records may be linked to hires and contains such information as:

            Name

            Date of Birth

            2 Address fields

            Employment

            Licence Details:

                        Issuing Country/Authority

                        Licence Categories

                        Number.

                        Expiry

                        Offences

                        Offence expiry

                        Refusal reference

                        Status (Approved, Caution (Seek management approval), Stop)

            Own Insurance Details:

                        Company

                        Policy No

                        Expiry

            Previous hire details:

                        Last agreement number

                        Last Hire Date

                        Numbers of hires

All functions, enquiries, displays, file maintenance and reports are centralised on a single screen, providing rapid access to all information related to the running of a rental desk.